Trade Show Booth Freight Shipping: 16 Challenges Show Why Visibility is Critical

November 18, 2024

 8 min read

Real-time visibility in trade convention shipping & exhibition logistics is vital for overcoming obstacles that may emerge. If you've ever relied on trade show freight shipping, you unquestionably understand the anxiety that features wondering whether trade show carriers will provide whatever for the cubicle undamaged, on time, and completely. 

No cubicle means there is nothing to represent your company at the program. The ability to track trade convention freight movement in real time supplies peace of mind understanding that you'll have the alerts and actionable insights needed to take mitigation steps in the occasion of an interruption. 

Moreover, getting real-time visibility is one of the crucial exhibition shipping ideas that can assist make sure a successful journey through a logistical minefield. .

Here are 16 possible obstacles of trade convention shipping and how real-time exposure of your freight helps to overcome them.  

1-- Loss of an Exhibit

The complete loss of a cubicle is a nightmare circumstance for any exhibitor counting on exhibition shipping. It has massive monetary and reputational implications. 

Plus, you have to commit much more resources in attempting to find your missing exhibition freight or create a contingency strategy. The loss of a booth contributes to the immense pressure of setting up for a display.

The issue is that there is very little exposure into trade convention freight shipping, that makes tracking down lost freight exceptionally challenging. Nevertheless, with Pro Solo 5G's track-and-trace innovation, you can get rid of the loss of your exhibition cubicle. .

Rather than wondering where your delivery is, you can monitor the location of your exhibition freight and approximated arrival times. 

2-- Loss of a Crate on the Show Floor

The start of an exhibition is a scene not unlike a freshman moving into a college dormitory for the first time.

It's just arranged mayhem as exhibitors search high and low to find their crates amidst the whirlwind of forklifts and crowded aisles. Losing a crate can be aggravating, however it takes place.

If you lose a crate, pallet, or even an entire exhibition freight delivery, you'll appreciate having a method to locate it rapidly. 

Pro Solo 5G Tracker's track-and-trace solution supplies the real-time visibility you need to prevent numerous pain points and possibly high expenses.

Having pre-set setups and email/text informs as part of your exhibition shipping method will reduce the rubbish and the quantity of manual outreach required to examine the status of display possessions. Plus, you avoid the hassle of playing "reveal flooring scavenger hunt."

See how InXpress uses Pro Solo 5G trackers to save their customers very own trade show booth .

3-- Customer Complaints 

If you're an exhibition provider, losing a trade cubicle or damaged freight can cause a barrage of client problems.

Plus, you might be responsible for any loss or damage. Nevertheless, getting rid of trade show freight-related complaints is possible. 

Pro Solo 5G's real-time tracking services allow your trade convention shipping & & exhibit logistics business to act on in-transit incidents instantly.

This is possible by evaluating real-time data gathered during the trade show shipping procedure. 

Your consumers wish to know where their trade show freight is at all times, and you can provide an accurate answer and respond accordingly to get deliveries where they need to be fast.

4-- Added Hours During Inspection and Delivery

The failure to figure out where your freight is at every phase of its exhibition shipping journey can quickly become an issue that disrupts an already tight schedule. Your delivery may go through examination or shipment delays, which can include hours to your freight's arrival time.

The longer your shipment requires to get here, the less time you have to prepare the cubicle for exhibiting, adding to the stress of getting everything set up.

With Pro Ship Tracker Solo 5G, you can get real-time notifications of potential hold-ups that might affect expected arrival times, empowering you to act to reduce disruption at any point throughout trade convention shipping efforts. 

5-- Portable Exhibits Missing in Action 

In a sea of shipping containers, it's easy for portable exhibitions to get lost either in transit throughout trade convention shipping or at the event itself. Companies frequently ship cubicle components and accessories in smaller containers, which is why having real-time exposure of your portable exhibition stands is even more crucial. The Solo 5G trackers make it simpler to locate smaller freight loads to prevent loss ahead of an exhibition.

6-- Lost Freight Claims

Lost freight claims can be a substantial headache for trade show providers, costing countless dollars and triggering untold reputational damage.

In a tough economy, suffering such losses during trade convention shipping can be ravaging for shipping companies, leaving some unable to recuperate.

Nevertheless, lost freight claims are quickly avoidable with real-time visibility . InXpress Solo 5G tracker developed its proprietary tracking screens and software to "save deliveries," providing an audit trail to assist avoid loss, damages, and shortages.

7-- Theft In Transit or Onsite

Freight theft is a billion-dollar issue, causing significant monetary damage. Reports of exhibit stand and devices theft have actually risen in recent years. If this occurs to you, tracking your stolen freight during trade show shipping will help you recuperate devices and save your exhibit, your time, and money.

Pro Ship Solo 5G's tracking technology resembles "a discover my iPad setting," supplying real-time area of taken exhibition equipment that provides you a leg up on recovering the items and catching the perpetrators. 

8-- Loss of a Client Because of Freight-related Issues

Probably the hardest hit for any provider involved with trade show shipping is losing a client over freight loss or damage to an exhibition stand shipment. The impact extends beyond financial ramifications; the carrier's reputation is also at stake. .

Getting exhibition freight to the right place on time is ending up being more challenging day by day. The Pro Ship Tracker assists ease the pressure for providers and shippers by guaranteeing that everybody stays informed at all times. 

Trade convention freight-related concerns are entirely preventable if crucial information gets interacted when it's required most.

Pro Solo 5G's innovation makes it possible for carriers and providers to actively manage the area and condition of exhibition assets in real-time from any gadget, providing all stakeholders with complete peace of mind.

9-- The 'Driver is Almost There' Excuse

When trade convention freight is not where it's supposed to be at the right time, among the most shocking things for carriers to hear is that the "motorist is practically there."

However, practically there could mean an hour or 10 minutes, but no one knows for sure. It's a reason that the majority of exhibitors will hear at least when in their lifetime.

However, carriers can't hide behind this excuse with InXpress' Pro Ship Tracker's option as part of the trade show shipping method. Shippers can easily trace where their exhibition freight is and determine whether a driver is, in fact, almost there.

10-- Constantly Chasing Freight

With trade convention booth shipping, ferreting out the information of freight that is not where it ought to be is a consistent disappointment for exhibitors. If you have actually ever had freight go missing throughout trade convention shipping, you'll understand that you need to spend half your day sending e-mails and making phone calls to get answers on where your shipment is. 

You waste a great deal of time without getting any closer to knowing the place of your freight.

InXpress' Pro Solo 5G Ship Tracker's track-and-trace technology puts an end to extreme telephone call and e-mails, giving you real-time visibility on your trade convention freight.

11-- Missing Proof of Delivery

A common problem for trade convention carriers is that evidence of delivery documents often go missing, and with it, the evidence you require to reveal shippers that their freight did arrive. This can cause possible lost freight claims and customer complaints. .

However, with a trade convention shipping method that consists of Pro Solo 5G's real-time exposure services, you will know exactly where delivered freight is, assisting you to avoid claims and complaints.

12-- 'That's The Way It Showed Up'

Every now and then, exhibition organizers or providers inform exhibitors that the condition of freight is how they received it. Damaged trade convention freight can be extremely pricey and leave exhibitors without a booth.

On the other hand, event organizers and shippers argue about who is accountable for the damage.

Pro Solo 5G's innovation provides audit routes that can assist identify when freight damage occurred, whether due to a shock event throughout trade convention shipping or at some other point.

13-- 'It has to be in the Warehouse'

If an exhibition booth doesn't appear on the program floor, exhibitors frequently hear the 'it needs to be in a storage facility' excuse. Carriers and occasion organizers typically use this line to calm an exhibitor when their freight is missing. .

With the Pro Solo 5G's track-and-trace technology, you can learn precisely where your exhibition assets are, whether they're being held in a warehouse or elsewhere.

14 - Delays or Detention

Often freight may be inexplicably postponed or detained by customizeds during the exhibition shipping process.

Hold-ups and detention can be expensive, triggering stress and anxiety due to the fact that you're not sure why your freight is postponed or detained.

Worse still, you don't know where your exhibition possessions ended up.

InXpress Pro Solo 5G's solutions allow you to determine exactly where your delivery is and contact the ideal individuals to identify why your freight has been delayed or detained.

15-- Wrong Delivery Address

Exhibition freight that winds up at the wrong location can be costly, time-consuming, and raise stress and anxiety levels. Without real-time visibility in trade show shipping, you will not understand whether your freight has wound up a couple of miles or thousands of miles away, leaving you unsure of what action to take. .

With InXpress' Pro Ship Tracker, you can rapidly recognize where freight has actually landed and develop a contingency strategy to offset delivery to the wrong venue.

16-- Delivery to the Wrong Booth

Even when your trade show freight reaches the correct venue, there's a possibility it may not end up at your designated exhibition area.

Trade show shipping obligations do not end with arrival at the place. 

Shipment to the incorrect booth can include several hours to set-up time if you can not locate the freight rapidly. Real-time exposure enables you to find your delivery and save hours of searching.

InXpress' Pro Ship Tracker's tracking services give you the power to find your lost freight and get you back on track to establishing your exhibition booth.

The Financial Impact of All These Challenges

Whether you have faced one or all 16 of these challenges as a shipper, carrier, or exhibit organizer, the need for real-time presence into trade show shipping is evident, not least because of the massive financial impact.

Freight-related difficulties during exhibition shipping and on-site can see expenses escalate astronomically, leaving shippers/exhibitors out of pocket, and trade show carriers dealing with more claims and consumer grievances.

Meanwhile, trade show organizers stand to lose exhibitors and face liability for missing out on freight on website.

The expenses incurred can run into the 10s of thousands of dollars, possibly leading to monetary mess up for shippers, providers, and exhibition organizers.

Real-time freight exposure is a win-win for all celebrations, helping to eliminate preventable display shipping headaches. For exhibitors, Pro Ship tracking solutions help ease stress and anxiety over questioning where deliveries are put an end to excessive call and e-mails.

For carriers, the Pro Solo 5G tracker assists to keep track of freight location and offer projected arrival times to pass along to clients. Plus, real-time presence minimizes freight claims, thanks to examine tracks.

For exhibition organizers, Tive can assist find lost possessions on the show flooring, calm exhibitors, and avoid grievances and claims.

Real-time visibility into Trade Show Shipping with Pro Solo 5G

Never again question the location and condition of your cubicle and accessories during trade show shipping.

Pro Ship Tracker's mix of proprietary trackers and cloud-based software offers shippers, carriers, and exhibition homes the visibility they require, along with making it possible for alerts and robust reporting and analysis regarding incoming and outgoing shipments. Schedule a demo today to learn more.

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